Privacy Policy for Culinary Canvas GPT Assistant

This custom GPT assistant is designed to support the Culinary Canvas sales team by accessing publicly accessible event scheduling data and proprietary tools to assist with venue availability, lead follow-up, and guest inquiries. To ensure responsible and ethical use of this assistant, we commit to the following principles:

1. Data Access & Use

• The GPT accesses data through publicly exposed API endpoints and publicly shared documents explicitly designed for business use.

• No personal or confidential user data is stored, shared, or retained by the assistant beyond the scope of the current session.

• Leads data is only queried using authorized API keys and tokens secured within Google Cloud services. These keys are never exposed to the user or stored by the assistant.

2. Limited Scope of Functionality

• The assistant does not perform any financial transactions, process personal data beyond names and event dates, or store sensitive information.

• It does not access private CRM records, customer financials, or communication content unless explicitly configured and permitted by the business.

3. Public Access

• While this GPT is accessible to internal team members and partners, all data access is configured with access control through API keys and secured endpoints.

• Public-facing responses generated by the GPT are based only on permitted information, such as venue descriptions, availability queries, and booking links.

4. Responsible AI Use

• The GPT is designed for informational and operational assistance only.

• It should not be used to make final decisions on contract terms, bookings, or pricing commitments without human review.

• All data sources, actions, and functions are implemented with transparency and can be reviewed by administrators upon request.